Adler Graduate Professional School has an obligation to maintain accurate and current records for students, staff, and graduates. Transcripts and diplomas must reflect the legal identity of students and graduates and should be verified with government-issued documentation.
The legal and preferred names of individuals can change for a variety of reasons. To reflect this, there are two ways in which individuals can request a change in the records related to names and identity.
Students and graduates are advised that in the case where the name on official records is not the former legal name of the student, future employers, licensing bodies, or other educational institutions may require proof that the transcripts and diplomas are the legitimate academic records of the individual submitting them.
Gender is only recorded for statistical purposes and is never displayed on official transcripts or diplomas. To request a change in gender in the records, please fill out the Name Change form and submit it to registrar@adler.ca.
Legal Name Change
If a name has been legally changed, an individual can request to change their recorded name or gender in all records at AGPS, including transcripts and diplomas. There is no requirement to give a reason for the change.
The permanent student record will include all of the names officially used by the student or graduate, but only the most recent name will be used on transcripts and diplomas.
After graduation, graduates can apply for an updated replacement diploma for a fee and updated transcripts for the regular transcript fee.
The following can be changed:
- Diplomas (reissue fee)
- Transcripts (regular fee)
- Email address – current students only
- Internal records – original names are retained in the records
- Billing records – must match payment methods
For a legal name change, individuals should fill out the Name Change Form, and submit it with a copy of government-issued identification to the registrar. Typically, it takes 30 days to update all records or issue new documents.
Please note that email systems display the name first associated with an account, and the school is unable to change the way external or individual accounts display names.
Preferred Name Change
Students can request a preferred name change for email addresses and general internal communication.
Documentation, transcripts, and diplomas sent to licensing bodies, employers, or government programs must reflect the formal legal name of the student.
Please note that accounting, grade, and communication systems at the school are different, and accounting records must be stored under a formal, legal name.